Student Opportunities

2 posts listed (see below):
1) Archives Student Assistant 
2) Instruction & Engagement Assistant

Open to currently enrolled UCLA students.

The UCLA William Andrews Clark Memorial Library is located 10 miles from the UCLA Westwood campus in the West Adams neighborhood of Los Angeles. It is a rare book and manuscript library that is open to all researchers who wish to conduct research with its holdings. The Library specializes in the study of England and Western Europe from the Tudor period through the long eighteenth century and from the mid-Victorian to late Edwardian periods, with a focus on Oscar Wilde and his circle. Other collection strengths include modern book arts; fine printing and the history of the book; and Montana and the West.

The Library is located in a 1926 Beaux Arts building, listed as Los Angeles City Historic-Cultural Monument #123. Situated on five landscaped acres, it was originally planned to reflect the Mediterranean influence of Robert Farquhar’s architectural vision. The Library organizes a variety of academic and public programs that bring our collections to a wider audience, including conferences, lectures, exhibitions, and workshops. The Library is part of UCLA’s Center for 17th- and 18th-Century Studies.

William Andrews Clark Memorial Library, UCLA
2520 Cimarron St. Los Angeles, CA. 90018



Archives Student Assistant

Hours: approximately 10 hours/week

Pay rate: $18.50/hour

Start date: Immediately through June 2023 (with the possibility of extension)

Student Assistants will learn important professional skills including archival processing and description, working with legacy finding aids, accessioning materials, and appraisal of modern records collections. The person in this position will focus on collections of 19th and 20th century personal, family, and business papers that include paper-based textual records, as well as photographs, original art, and artifacts.

Responsibilities include:

  • Physical arrangement of archival material, including rehousing materials and labeling folders and boxes
  • Creating and editing finding aid metadata in ArchivesSpace and Microsoft Excel/Google Sheets
  • Working with both new archival collections as well as with legacy collections and metadata
  • Performing basic preservation assessments of materials
  • Assisting with collection management and stacks management activities, such as shelf-reading and shifting collection materials.
  • Coordinating with catalogers where appropriate on the inclusion of printed materials within archival collections

Required Skills and Knowledge:

  • Familiarity with basic archival concepts
  • Basic understanding of the role of primary source materials in a research library
  • Completion/current enrollment in at least one cataloging or archives course, or related experience.
  • Strong interpersonal skills and service orientation
  • Ability to communicate clearly and effectively
  • Ability to adhere to detailed procedures and maintain library standards
  • Ability to work both independently and collectively
  • Ability to quickly and accurately perform detailed repetitive tasks, such as sorting, shelving, shifting, retrieving, and scanning
  • Fluency in written and spoken English
  • Knowledge of how to search library materials in an online bibliographic system (e.g., Online Archive of California, UC Library Search, WorldCat)
  • Working knowledge of general office computer hardware, software, and applications (including Microsoft Office Suite and Google Drive/Docs/Sheets).

Preferred Skills & Knowledge:

  • Graduate-level coursework in archival studies and/or metadata and cataloging
  • Interest in special collections libraries, archives, and rare books.
  • Familiarity with various styles of English handwriting 1800-present.




POSITION WORKING TITLELibrary Assistant – Instruction and Engagement

Pay Rate: $18.50/hour

Hours: Approximately 10 hours/week

Start date: Immediately through June 2023 (with the possibility of extension)

Work/Study award: not required


Instruction and Engagement

  • Assist with visiting classes
  • Contribute to social media program
  • Assist with preparation and installation of exhibitions and book displays
  • Assist with other outreach and public programming activities, including tours
  • Perform data entry, filing, and other related duties
  • May assist with monitoring the reading room; helping researchers in the research and use of rare and unique materials; and processing, paging and shelving library materials


• Interest in libraries and librarianship• Strong interpersonal skills and service orientation• Ability to communicate clearly and effectively• Ability to work effectively with diverse library users (including faculty, students, independent scholars, public visitors, and co-workers)• Ability to adhere to detailed procedures and standards• Ability to work both independently and collectively, with reliability and punctuality• Knowledge of how to search library materials in an online bibliographic system (e.g., UCLA’s Library Catalog, Melvyl, WorldCat)


  • Interest or experience in rare books, special collections, and archives
  • Experience with instruction and/or public engagement

APPLICATION DEADLINE:  Initial review of applications will begin on January 9, 2023.

If interested, please contact Ikumi Crocoll ( with cover letter and resume.